Jan 14, 2025 Town Council

[Call to Order/ Roll Call.]

[00:00:09]

GOOD EVENING EVERYONE. WELCOME TO THE PROSPER TOWN COUNCIL MEETING AND HAPPY NEW YEAR TO EVERYONE. TODAY IS TUESDAY, JANUARY 14TH AT 615. REALLY 621. AND I CALL THIS MEETING TO ORDE.

CITIZENS AND OTHER VISITORS ATTENDING THE TOWN COUNCIL MEETING SHALL OBSERVE THE SAME RULES OF PROPRIETY, DECORUM AND GOOD CONDUCT APPLICABLE TO THE MEMBERS OF THE TOWN COUNCIL. ANY PERSON MAKING PERSONAL, IMPERTINENT, PROFANE OR SLANDEROUS REMARKS, OR BECOMES BOISTEROUS WHILE ADDRESSING THE COUNCIL OR WHILE ATTENDING THE MEETING SHALL BE REMOVED FROM THE ROOM, IF SO, DIRECTED BY THE MAYOR PRESIDING OFFICER, AND THAT PERSON SHALL BE BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL DURING THAT SESSION. DISRUPTION OF A PUBLIC MEETING CAN CONSTITUTE A VIOLATION OF SECTION 42.05 OF THE TEXAS PENAL CODE. THE NEXT ITEMS ARE CALL TO ORDER AND ROLL CALL. WE HAVE IN ATTENDANCE THE MAYOR PRO TEM MARCUS RAY. DEPUTY MAYOR PRO TEM BARTLEY, COUNCIL MEMBER. HODGES, COUNCIL MEMBER REEVES, COUNCIL MEMBER CURREN AND COUNCIL MEMBER ANDRUS. SO WE HAVE A FULL COMPONENT THIS EVENING. THE NEXT ITEM IS OUR INVOCATION PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND THE TEXAS FLAG. AND DAMON SIMPSON WITH PRESTONWOOD BAPTIST CHURCH WILL PROVIDE THE INVOCATION, FOLLOWED BY THE RECITING OF PLEDGES, IF YOU WOULD PLEASE STAND. LET'S PRAY TOGETHER. FATHER, I THANK YOU FOR AN OPPORTUNITY TO STAND IN THIS ROOM WITH THESE PEOPLE THAT WE COME TOGETHER IN. SEEING YOU WORK IN AND THROUGH OUR LIVES, FATHER, THROUGHOUT THIS COUNTRY AND THROUGHOUT THIS WORLD WHERE THERE IS UNREST, I PRAY FOR PEACE. WHERE THERE IS CONFLICT, I PRAY FOR YOUR DIVINE GUIDANCE IN OUR LEADERSHIP. AND, FATHER, IN THIS ROOM HERE, I PRAY THAT YOU WOULD GIVE WISDOM TO OUR LEADERS THAT SIT ON THIS COUNCIL. I PRAY GOD A SPECIAL BLESSING IN THEIR LIVES AND THEIR FAMILIES LIVES. THANK YOU GOD, FOR A COMMUNITY THAT WE CAN COME TOGETHER, LIVE TOGETHER, LOVE TOGETHER, WORSHIP TOGETHER, LIVE TOGETHER. I PRAY THAT IT WOULD BE DONE IN PEACE AND HARMONY, AND WE WOULD LOOK TO YOU FOR OUR LEADERSHIP, GUIDANCE AND WISDOM. IT'S IN JESUS CHRIST'S NAME I PRAY. AMEN.

AMEN. THANK YOU. PLEASE JOIN ME IN THE PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG. I PLEDGE ALLEGIANCE TO THE MAYOR OF THE UNITED STATES OF AMERICA. AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. AND NOW TO THE TEXAS FLAG. HONOR THE TEXAS FLAG. PLEDGE ALLEGIANCE TO THEE, TEXAS. ONE STATE UNDER GOD, ONE AND INDIVISIBLE. THANK YOU VERY MUCH. AT THIS TIME, I'LL ASK COUNCIL MEMBER REEVES TO READ

[Announcements of recent and upcoming events.]

THERE WILL BE NO TRASH SERVICE DELAYS DUE TO THIS HOLIDAY. JOIN MAYOR BRISTOL AND PROSPER ISD SUPERINTENDENT DOCTOR HOLLY FERGUSON FOR THE STATE OF THE COMMUNITY. HOSTED BY THE PROSPER CHAMBER OF COMMERCE AND PRESENTED BY CHILDREN'S HEALTH ON THURSDAY, JANUARY 23RD FROM 11 A.M. TO 1 P.M. FOR A YEAR END. RECAP AND WHAT'S EXCITING? WHAT EXCITING THINGS ARE AHEAD IN 2025? CITIZENS MAY REGISTER FOR THE EVENT AT PROSPER CHAMBER.COM. THANK YOU CAMERON.

I'D LIKE TO ACTUALLY ADD ANOTHER ANNOUNCEMENT ON TO THAT. AND IT'S SIMPLY TO ACKNOWLEDGE THE WORK THAT HAS BEEN WAS DONE BY OUR STAFF, OUR PUBLIC WORKS DEPARTMENT, AND OUR POLICE AND OUR FIRE DEPARTMENT DURING THE RECENT STORM. I, HAVING REVIEWED THE DIFFERENT REPORTS AND TRAVELED AROUND TOWN, I VERY CONFIDENT THAT IS THE MOST PREPARED WE'VE EVER BEEN FOR AN

[00:05:03]

[ 1. Presentation regarding the 2024 Mayor's Fitness Challenge. (TH) ]

[2. Presentation recognizing the Town of Prosper’s Frontier Park as the Texas Turfgrass Baseball Field of the Year. (MF) ]

[00:10:09]

[00:15:01]

WELL, ONCE WE TALKED AND I SAT DOWN WITH THE THIRD PARTY COMPANY, THEY REALIZED REAL FAST AFTER THEY DID THEIR SOIL SAMPLES AND THEY DID THEIR OWN TESTING HOW BAD THAT WATER WAS.

THEN THEY CAME BACK AND SAID, I DON'T KNOW HOW YOU HAVE ANYTHING GROWING OUT HERE, BUT TIME AND, YOU KNOW, OUR MANAGEMENT THAT WE HAVE, WE FINE TUNE IT EVERY YEAR. SOME YEARS ARE EASY, SOME YEARS ARE HARDER. BUT EVERY YEAR IS A CHALLENGE. BUT THE BUDGET THAT Y'ALL GIVE US AND ALL THE EQUIPMENT THAT I'VE GOT, WE'VE REALLY GOT A GOOD TEAM AND WE'VE GOT A GOOD PRODUCT OUT THERE.

CONGRATULATIONS. THANK YOU. WELL DONE. HEY, MATT. THE SCORING SYSTEM IS A SCORING SYSTEM THAT YOU DID OR DID YOU SUBMIT A PARAGRAPH OR HOW DID WHAT'S THE SCORING SYSTEM BASED ON THAT? DON'T TELL ME ALL THE SCORING SYSTEM. THEY JUST, I GUESS GO THROUGH THE WHOLE ALL 120 OF THEM AND THEY JUST KIND OF PICK AND CHOOSE AND, AND THEY SEE THE HOW MANY PEOPLE WE HAVE ON THE TEAM OR HOW MANY PRACTICES. SO IT'S ALL BASED OFF OF NUMBERS MAYBE, AND HOW MUCH PLAYABILITY THAT WE HAVE. YES. MAYBE WE'LL HAVE IT ALL. OKAY. VERY GOOD. RIGHT. CENTER OF THE BOARD.

RIGHT. THANK YOU. OKAY. PERFECT. OKAY. DID YOU SEE HIM? ALRIGHT. AT THIS TIME, WE'LL

[CONSENT AGENDA]

[9. Presentation of the 2025 Library Master Plan. (GL)]

INSTEAD, THIS IS AN OPPORTUNITY FOR YOU TO PROVIDE FEEDBACK ON THE PLAN AS A FRAMEWORK FOR MOVING FORWARD, EVEN AS THE LIBRARY OCCUPIES ITS CURRENT SPACE. THE CONSULTANTS HAVE DONE EXACTLY WHAT WE'VE ASKED. THEY'VE ASSESSED OUR CURRENT AND FUTURE NEEDS, ALIGNED RECOMMENDATIONS WITH STATE STANDARDS AND BEST PRACTICES, AND PROVIDED THOUGHTFUL OPTIONS

[00:20:06]

LOOKING AT EVEN POTENTIALLY FUNDING SOURCES LIKE ESTABLISHING A FOUNDATION TO HELP WITH SOME OF THE FUTURE LIBRARY COSTS. AND THEN, YEAH, BASICALLY CREATING A MASTER PLAN THAT SETS THE TONE FOR THE FUTURE LIBRARY PROJECTS AND PLANS. WE STARTED OUT LOOKING AT ALSO JUST UNDERSTANDING THE TOWN OF PROSPER AND WHAT IS WHAT IS IMPORTANT AND WHAT VALUES REALLY RESONATE WITH YOU ALL. THE ONE THING WE HEARD IN TALKING WITH EVERYONE, I THINK, WAS EXCELLENCE, THE IMPORTANCE OF THE EXCELLENCE OF PUBLIC SERVICES TO THE COMMUNITY, TO THE CITIZENS, TO THE COUNCIL. SO THAT WAS A BIG ONE. BUT ALL OF THESE OBVIOUSLY IMPACTED US AND THE WAY THAT WE LOOKED AT IT, THE STRATEGIC VISIONING PRIORITIES, WE OBVIOUSLY, BECAUSE OF THE RAPID GROWTH OF PROSPER, THE DOWNTOWN DEVELOPMENT INFRASTRUCTURE NEEDS. THE OTHER THING THAT WE KNEW AS WE WERE GOING INTO THIS PROCESS WAS THAT PARKS WAS WORKING ON A PLAN AT THE SAME TIME. AND SO JUST AS PART OF OUR WORK, WE HAD SEVERAL CONVERSATIONS WITH THEM TO JUST TO UNDERSTAND POTENTIAL SYNERGIES IN TERMS OF PROJECTS OR PLANNING. BECAUSE SOMETIMES IT'S NICE FOR PUBLIC BUILDINGS TO COHABITATE. SO WE LOOKED AT.

OBVIOUSLY WE STARTED WITH EXISTING CONDITIONS AND THE LIBRARY. YOU'RE BUILDING, WHICH ALSO IS THE CITY HALL. TOWN HALL WAS BUILT IN 2018, AND THE LIBRARY WAS ALWAYS INTENDED AS A TEMPORARY PORTION OF THAT. FROM THE DAY THAT IT OPENED, AT 9600FT■!S, IT WAS ALREADY PRETTY MUCH TOO SMALL FOR YOUR POPULATION. AND SO THAT STOPGAP AS IT'S DEVELOPED, MAUREEN WILL TALK MORE ABOUT HOW THAT'S EVOLVED. BUT RIGHT NOW, JUST TO MEET ACCREDITATION NEEDS. A LOT OF THE COLLECTION IS ACTUALLY HAS TO BE STORED OFF SITE. AND THAT'S LATER ON WE'LL TALK ABOUT COMMUNITY. COMMUNITY COMMENTS THAT THERE'S NOT ENOUGH COLLECTION. AND PART OF THAT IS BECAUSE THE COLLECTION IS NOT ON SITE. AND SO PEOPLE DON'T ACTUALLY SEE THE BOOKS. BUT I GUESS THE OTHER THING TO SAY HERE IS JUST THAT THE BUILDING IS ALSO WELL LOVED. I MEAN, IT'S A IT'S A VIBRANT PART OF THE, THE FABRIC OF THE TOWN. AND IT'S, IT'S, IT'S LOVED BY THE COMMUNITY AND THE PEOPLE THAT USE IT. BUT I THINK THERE'S A NEED FOR MORE. SO THEN FROM THERE, WE ALSO WE TOURED WITH WITH A LOT OF THE TOWN COUNCIL STAFF, CITY STAFF AND LIBRARY

[00:25:04]

SO WE VISITED ARLINGTON'S DOWNTOWN CENTRAL LIBRARY, WHICH WAS A VERY URBAN URBAN LIBRARY, OBVIOUSLY IN A DOWNTOWN AND KIND OF PACKED FULL OF REALLY UNIQUE PROGRAMS. WE LOOKED AT A CEDAR HILLS RECENTLY OPENED PUBLIC LIBRARY IN A PARK, SPECIFICALLY BECAUSE BACK TO MY COMMENT ABOUT PARKS EARLIER. THERE'S THE THERE'S A POTENTIAL FOR A SYNERGY TO MAYBE SET A LIBRARY IN A PARK, THUS REDUCING COSTS OF DEVELOPMENT, SITE DEVELOPMENT AND ALL THAT. BUT CEDAR HILL ACTUALLY ALSO DID SEVERAL OTHER INNOVATIVE THINGS. THEY HAD A LOT OF ON THE RIGHT, THE IMAGE, THEY HAD A LOT OF CHILDREN'S INTERACTIVES AND LIBRARY PROGRAMS THAT WERE BUILT IN, GEARED TOWARDS INCLUSIVITY AND, AND, AND EARLY LITERACY LEARNING AND ALL OF THAT. AND THEN ON THE LEFT, THEY ALSO HAD A SERIES OF REALLY ROBUST MEETING ROOMS THAT THE COMMUNITY HAD REALLY RESPONDED WELL TO. SO THAT WAS JUST SOMETHING THAT WE THOUGHT WAS IMPORTANT TO SHOW. WE ALSO TOURED WILEY PUBLIC LIBRARY AND THE BIG THING. WILEY WAS ONE OF THE OLDER PROJECTS THAT WE TOURED. BUT THE MOST INTERESTING THING THERE WAS THAT THE FACILITY WAS CO-LOCATED NEXT TO A REC CENTER AND ALSO NEXT TO THEIR CITY HALL. SO KIND OF A MUNICIPAL COMPLEX IDEA AGAIN.

AND THINKING ABOUT POTENTIALLY, IF YOU GUYS ARE, WHAT ARE THE LESSONS LEARNED IN TERMS OF THAT? SO THEN ONCE WE DEVELOPED ALL THAT, ONCE WE'D KIND OF SET THIS BASELINE OF PROJECTS THAT EXIST THAT MAYBE ARE RELEVANT TO YOU GUYS, KIND OF DONE THE DISCOVERY PORTION OF IT AND GOTTEN FEEDBACK FROM EVERYONE ON THAT. WE ALSO DOVE INTO COMMUNITY INPUT. SO WE DID THAT THROUGH A MULTI-TIERED APPROACH. WE STARTED WITH FOCUS GROUPS, SO WE HAD NEARLY 50 ATTENDEES. FOR IN-PERSON EVENTS. SO WE MET WITH STAFF. WE MET WITH LIBRARY POWER USERS. WE ACTUALLY ENDED UP AFTER THE FACT SETTING UP A SEPARATE MEETING WITH THE MAYOR'S YOUTH ADVISORY COUNCIL AS WELL, WHICH WAS REALLY GREAT BECAUSE IN THE FIRST FOUR FOCUS GROUPS, WE HEARD WE DON'T HAVE ENOUGH INPUT FROM FROM YOUNGER PEOPLE. SO AND SO THAT WAS REALLY EXCITING. WE THAT IT WAS A LOT OF FEEDBACK AND A LOT OF REALLY GOOD FEEDBACK. SO WE HAD YOU'LL SEE THE IMAGES THERE ARE WE DID A VERY WE DID A VOTING EXERCISE BASICALLY WHERE WE SHOWED DIFFERENT TYPES OF SPACES. NOT FOR ESTHETICS OR ANYTHING LIKE THAT, BUT REALLY JUST FOR PROGRAMS. AND WE LET PEOPLE VOTE IN EACH OF THOSE GROUPS. AND THAT VOTING KIND OF HELPED US UNDERSTAND WHAT THE PRIORITIES WERE FOR THE CITIZENS IN TERMS OF WHAT KINDS OF SPACES THEY WANTED TO SEE IN THE LIBRARY. WE THOUGHT BECAUSE OF THE EXISTING BUILDING THAT IT WOULD. I THINK I WAS EXPECTING CERTAIN THINGS, LIKE MEETING ROOMS TO BE HIGHER ON THE LIST, BUT ACTUALLY IT CAME DOWN TO THE BASICS OF MORE SPACE AND MORE. MORE COMMUNITY SPACE. SO THE NUMBER ONE THING THAT THAT THAT BETWEEN ALL THE FOCUS GROUPS THAT WAS WANTED WAS WHAT'S CALLED CAFE VENDING ON THIS SLIDE. BUT IT'S REALLY MORE OF LIKE A SOCIAL CAFE IDEA. SO SOMEWHERE TO GET GATHER AND FORMERLY NOT HAVE TO WORRY ABOUT LIKE TALKING A LITTLE BIT TOO LOUD, BUT HAVING A NICE SOCIAL SPACE IN THE LIBRARY. RIGHT NOW THE LIBRARY IS VERY LIMITED FOR SEATING. SO THAT'S THAT'S A BIG THAT'S A REACTIONARY THING. SIMILARLY STUDY ROOMS. THE LIBRARY CURRENTLY HAS IS VERY LIMITED IN TERMS OF STUDY ROOM OFFERINGS. BUT PEOPLE WERE REALLY EXCITED ABOUT THE IDEA OF, OH, I COULD GO TAKE A MEETING AT THE LIBRARY OR OH, I COULD, I COULD DO A HEALTH CARE LIKE A HEALTH, A TELADOC. A TELADOC. APPOINTMENT OR SOMETHING LIKE THAT. AND THEN ALSO FOR THE TEENS, THESE WERE ALSO REALLY IMPORTANT QUIET READING. SIMILARLY, RIGHT NOW THE LIBRARY IS LIMITED IN TERMS OF IN ORDER TO EVEN GET TO THE ADULT SPACES, YOU HAVE TO WALK THROUGH THE KIDS SPACES. SO QUIET IS QUITE LACKING. AND THEN STUDY PODS SIMILARLY. AND THEN THERE WAS ANOTHER. SO THE FIRST, THE FIRST FOUR WERE ACTUALLY KIND OF REACTIONARY I THINK TO THE EXISTING BUILDING AND JUST THE NEED FOR MORE SPACE AND MORE FUNCTIONAL LIBRARY SPACES. THESE GUYS, THE NEXT FOUR REALLY DO LEAN INTO HIGH TECH MAKERSPACE, LOW TECH MAKERSPACE. SO WE HEARD A LOT OF INTEREST IN TECHNOLOGY OFFERINGS AND BEING ABLE TO HAVE THAT EXCELLENCE IN SERVICE.

AGAIN, IN TERMS OF BEING A HIGH TECH FUTURE THINKING LIBRARY, BUT ALSO THEN ABOUT THE ENVIRONMENT AND THE AMBIANCE. READING NICHES, THAT'S KIND OF LIKE THAT, THAT CAPTURES LIKE AN ESSENCE OF, I THINK, COZINESS AND KIND OF HAVING A COMFORTABLE PLACE IN THE LIBRARY TO HANG OUT AND READ A BOOK WITH YOUR FAMILY. AND SIMILARLY, PLAZA AND WALKING PATHS, HAVING LIKE THAT OUTDOOR ELEMENT AS WELL. AND THEN INTERACTIVE LEARNING AND GAMING, CODING, ENTREPRENEURSHIP. THOSE GO BACK TO THAT KIND OF HIGH TECH AND OR JUST ENHANCE LEARNING

[00:30:06]

AND EVEN IN OUR OTHER CONVERSATIONS, YOU'LL SEE THAT AS A RECURRING THEME. SO THEN TO REINFORCE THAT, WE ALSO PUT OUT A SURVEY, AN ONLINE SURVEY THAT WENT TO THE ENTIRE COMMUNITY.

THE LIBRARY DID A GREAT JOB OF DISTRIBUTING IT. WE HAD 565 RESPONSES. WHICH WAS A STATISTICALLY SIGNIFICANT AND PRETTY ROBUST RESPONSE. SO VERY IT WAS CLEAR THAT PEOPLE WERE REALLY EXCITED ABOUT ABOUT THE POTENTIAL TO HAVE A BIGGER, BETTER LIBRARY. WE HEARD A LOT OF WHAT I'VE ALREADY MENTIONED THAT THE CURRENT SPACE IS LIMITED IN SIZE SEATING. AND THE QUIET THE IN IT'S LIMITED IN TERMS OF ACCESS TO QUIET SPACES. AND THEN LIKE I MENTIONED, THE COLLECTION, PEOPLE'S PERCEPTION WAS THAT THE COLLECTION IS TOO SMALL. AND THAT WAS BECAUSE THEY DON'T ACTUALLY SEE A GOOD CHUNK OF THE COLLECTION BECAUSE OF THE SPACE CONSTRAINTS. AND THEN ONE OTHER THING THAT WAS MENTIONED WAS THE OPERATING HOURS ARE QUITE LIMITED. SINCE THE SURVEY HAS BEEN DONE, THE LIBRARY HAS ALREADY BEEN IMPLEMENTING SOME CHANGES TO THAT AND EXPANDING THEIR HOURS, SO THAT HOPEFULLY SHOULD IMPROVE. SO OF THE SURVEY WE HEARD IN TALKING TO STAFF ABOUT THIS, YOU KNOW, WHO WERE THE SURVEY RESPONDENTS. SO MOST OF THEM 61% WERE HAD USED THE LIBRARY THREE OR MORE TIMES IN THE LAST YEAR. SO FREQUENT LIBRARY USERS, BUT 40%. ALMOST 40% HAD NOT. THEY HAD USED LIBRARY LESS THAN THREE TIMES OR NOT AT ALL. BUT THEY STILL WANTED TO FILL OUT THE SURVEY BECAUSE THEY CARE ABOUT THE IDEA OF HAVING A GOOD LIBRARY. AND SO AND THAT'S REALLY IMPORTANT. AND THEN BELOW THAT, THE CHART THAT WE SHOW, WE ASKED PEOPLE TO DESCRIBE THEIR HOUSEHOLD IN TERMS OF JUST DEMOGRAPHICS. AND MOST OF THESE RESPONDENTS WERE ALSO FAMILIES WITH EITHER YOUNG CHILDREN OR TEENS. THAT'S THESE NUMBERS DON'T ADD UP TO 100%.

BUT LIKE 80% OF THE RESPONDENTS WERE FAMILIES THAT REALLY NEED THAT SPACE FOR LEARNING, FOR THINGS TO DO WITH THE KIDDOS. AND THEN OF THAT FROM THERE, TOP REQUESTED SPACES. SO LIKE I MENTIONED, EXPANDING THE COLLECTION. TEENS AND CHILDREN'S SPACES. WE HEARD THAT I SOUND LIKE I'M REPEATING THINGS, BUT IT'S REALLY KIND OF A THERE ARE THEMES THAT EMERGE VERY CLEARLY.

SO DESIGNATED TEEN AND CHILDREN'S SPACES. FLEXIBILITY AND THE ABILITY TO HAVE PROGRAMING AND EVENT AREAS THAT ARE FLEXIBLE AND ADAPTABLE, SO THAT THERE'S NOT JUST ONE SET ROOM THAT IS THE THAT IS A CHILDREN'S PROGRAM ROOM. TECHNOLOGY AND MAKER SPACES AND THEN OUTDOOR READING AREAS AND READING DECKS WERE ACTUALLY REALLY IMPORTANT TO THE COMMUNITY. AND THEN WE ALSO AS PART OF COMMUNITY INPUT, WE ALSO SAT DOWN AND MET WITH WITH TOWN LEADERSHIP THAT INCLUDED COUNCIL AGAIN, BUT ALSO JUST COMMUNITY LEADERS OF ALL TYPES TO KIND OF JUST GET ANOTHER. AND SO WE SAT DOWN AND HAD KIND OF HOUR LONG SESSIONS, DISCUSSION SESSIONS WHERE WE JUST GOT FEEDBACK FROM EVERYONE. AND GOT SOME REALLY GOOD INSIGHTS. BUT AGAIN, I'M NOT GOING TO I WON'T READ THROUGH THESE, BUT THE SAME RECURRENT THEMES EMERGED. SO COMMUNITY SPACES, FLEXIBILITY, TECHNOLOGY AND DIGITAL LITERACY. ONE THAT WAS REALLY SPECIAL, THAT WAS UNIQUE TO PROSPER WAS WE KEPT RECURRING HEARING THAT INCLUSIVITY AND ACCESSIBILITY WERE REALLY IMPORTANT TO YOU ALL. A LOT OF WE HEARD FROM QUITE A FEW PEOPLE THAT THEY HAD MOVED TO PROSPER BECAUSE OF THE SPECIAL NEEDS ACCOMMODATIONS THAT THE TOWN HAS BEEN GOOD AT FOSTERING AND PROVIDING. AND SO THAT IS SOMETHING JUST TO KEEP AS AN UNDERLYING THEME IN THINKING ABOUT ALL OF THESE THINGS MOVING FORWARD. AND THEN ENGAGING THE YOUTH AND OUTDOOR SPACES AGAIN. SO AMAZING COMMUNITY PARTICIPATION. WE WERE REALLY PLEASED WITH THE FEEDBACK WE GOT. WE TALKED TO OVER 630 PROSPER RESIDENTS OVERALL AND GOT A TON OF GOOD IMPACT THAT WE WERE ABLE TO WORK INTO THE PROGRAM THAT MAUREEN WILL TALK ABOUT. AND SO FROM THERE, THANK YOU. SO THAT'S THE SUBJECT OF PART THE WHAT MAKES A LIBRARY UNIQUE TO THE TOWN OF PROSPER.

WHAT WE'LL TALK ABOUT NEXT ARE THE OBJECTIVES AND NUMBERS. AND SO ONE OF THE FIRST THINGS THAT WE DID WAS IDENTIFY BENCHMARK CITIES. SO WHO DOES THIS. THE TOWN TYPICALLY COMPARE THEMSELVES TO AND WHO ARE GOOD PEERS FOR THE LIBRARY ITSELF. AND SO THESE ARE THE CITIES THAT WE IDENTIFIED. AND WE ARE ALSO LOOKING FOR CITIES WITH LIBRARIES WITH ONE LOCATION AND

[00:35:02]

YOU HAVE 0.9 ITEMS PER CAPITA WHICH IS RIGHT IN THE MIDDLE. BUT AS MIA EXPLAINED A LOT OF YOUR COLLECTION IS STORED OFF SITE. BUT THERE'S MORE TO THE COLLECTION TO TALK ABOUT, AND THERE'S A LOT ON THIS SLIDE. SO I'LL START WITH HOW THE STATE OF TEXAS LIBRARIES LOOKS AT COLLECTION DEVELOPMENT. AND THAT'S THE SMALL CHART IN THE LOWER LEFT. THEY LOOK AT TWO LAYERS OF COLLECTION, AN EXEMPLARY LEVEL OF COLLECTION AND AN ENHANCED LEVEL OF COLLECTION. AND YOU CAN SEE THE SIZE OF THE COLLECTION FOR EACH OF THOSE. THE OTHER INTERESTING PART ABOUT LOOKING AT THE TOWN OF PROSPER RIGHT NOW IS YOU ARE IN THE EXTENT OF THIS MASTER PLAN. YOU'LL GO FROM ONE LEVEL OF POPULATION TO A NEW LEVEL OF POPULATION. SO TO MEET THE EXEMPLARY LEVEL FOR THE COLLECTION, YOU NEED 2.46 ITEMS PER CAPITA FOR YOUR CURRENT POPULATION. AS YOU GROW AND EXCEED 50,000 PEOPLE, THAT NUMBER GOES TO 2.79 ITEMS PER CAPITA. THE OTHER PART OF THIS IS THE DIVISION BETWEEN PHYSICAL AND DIGITAL COLLECTION. BECAUSE SINCE ABOUT 2014 2012, LIBRARIES HAVE GONE TO SOME DIGITAL COLLECTION THAT DOES NOT TAKE UP SPACE. GENERALLY, WHEN WE LOOK AT THE COLLECTION IN A LIBRARY, WE'RE DIVIDING THE COLLECTION TO BE 70% PHYSICAL AND 30% DIGITAL. THAT HAS TO DO WITH HOW PEOPLE LIKE TO READ. IT HAS TO DO WITH THE COST OF A DIGITAL COLLECTION AS WELL. WHAT YOUR COLLECTION LOOK LIKE LOOKS LIKE RIGHT NOW IS ABOUT 5050. SO IN ADDITION TO HAVING OFFSITE STORAGE OF PHYSICAL MATERIALS, YOU HAVE A HIGHER PERCENTAGE OF DIGITAL COLLECTION THAN WE WOULD TYPICALLY SEE. SO WHEN YOU START TO LOOK AT WHERE THE PROSPER COMMUNITY LIBRARY SHOULD BE COLLECTION WISE TODAY TO FIT YOUR COLLECTION IN THE BUILDING, YOU SHOULD HAVE ABOUT 6500FT■!S JUST FOR THE COLLECTION. AND REMEMBER, YOUR TOTAL BUILDING IS 9600FT■!S, SO YOU CAN SEE IN THE 1234 FIFTH COLUMN OVER HOW MUCH SQUARE FOOTAGE IS NEEDED FOR THE SIZE OF COLLECTION TO MAINTAIN. AND THIS IS THE ENHANCED LEVEL OF COLLECTION. SO NOT THE EXEMPLARY. THE OTHER THING THAT WE LOOK AT IS, IS STAFFING. AND IN THIS CASE, THE LOWER THE BAR THE BETTER. SO THIS IS THE NUMBER OF PEOPLE PER LIBRARY STAFF. AND SO AGAIN YOU'RE RIGHT IN THE MIDDLE. AND SO THIS IS IMPORTANT TO LOOK AT AS WE LOOK AT THE TOP TEN THAT MIA TALKED ABOUT. WHEN YOU HAVE THINGS LIKE MAKERSPACES AND DEDICATED STORY ROOMS AT THE COMMUNITY SAID THAT THEY WANTED, YOU NEED ADDITIONAL STAFF TO BE ABLE TO RUN THOSE PROGRAMS. SO THIS IS JUST SOMETHING TO KEEP AN EYE ON. AS WE'RE LOOKING AT THE BUILDING AS A WHOLE, THE OPERATIONS COST OF THE STAFFING, THE ATTENDANCE PER PROGRAM. AND AGAIN, FRISCO AND SOUTHLAKE ARE THE OUTLIERS. BUT PROSPER IS RIGHT IN THE CENTER. WHAT'S NOT SHOWN HERE, HOWEVER,

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WE'RE AT THE EQUESTRIAN CENTER. THEY WERE HELD IN DIFFERENT LOCATIONS OTHER THAN THE LIBRARY. TECHNOLOGY SEATING. SO THESE ARE THE PUBLIC COMPUTERS USED BY THE PUBLIC. THE DESKTOP COMPUTERS. AND YOU CAN SEE THAT PROSPER. COMMUNITY RESIDENTS USE YOUR TECHNOLOGY A LOT. AND THAT MATCHES WHAT WE SAW IN THE IN-PERSON INTERVIEWS AND THE ONLINE SURVEY THAT TECHNOLOGY IS IMPORTANT. THE CHART ON THE UPPER CORNER SHOWS WHAT THE STATE STANDARDS ARE FOR TECHNOLOGY. ONE PUBLIC COMPUTER FOR EVERY 2000. AND THIS COULD BE A DESKTOP, OR IT COULD BE A LAPTOP. SEATING. SEATING CAME UP SO OFTEN IN THE COMMUNITY THAT WHILE THE STATE HAS TWO LEVELS OF STANDARDS FOR SEATING, THREE SEATS PER 1000 POPULATION AND FIVE SEATS, THE LIBRARY AND CITY TEAM TOM TEAM TALKED ABOUT MEETING THE HIGHER STANDARD. AND SO YOU CAN SEE WHEN YOU OPENED, YOU WERE CLOSE TO THE NUMBER OF SEATS THAT WERE REQUIRED FOR YOUR POPULATION. BUT AS TIME GOES ON, YOU'RE FURTHER AND FURTHER FROM THAT GOAL. ONE OF THE OTHER THINGS THAT WE LOOKED AT, MIA TALKED ABOUT THE 6040 SPLIT IN THE ONLINE SURVEY OF WHO USES THE LIBRARY AND WHO IS NOT USING THE LIBRARY. WE'RE SEEING THAT HERE AS WELL IN TERMS OF LIBRARY CARDHOLDERS, YOU ARE AT ABOUT 30% OF YOUR POPULATION IS LIBRARY CARDHOLDERS. COUPLE THEY YOU MUST HAVE TO OPT OUT OF A LIBRARY CARD THERE BECAUSE EVERYONE THERE IS A CARD HOLDER.

BUT YOU CAN SEE THERE'S SOME UNTAPPED POTENTIAL FOR A BIGGER SPACE, A NEW LIBRARY. AND THEN JUST GOING BACK AND LOOKING AT THAT COMPARISON CHART FOR SQUARE FOOTAGE PER CAPITA, BECAUSE THIS CHART STARTS TO SHOW YOU WHAT IT LOOKS LIKE GOING FORWARD. AND SO WHEN WE LOOK AT THE SQUARE FOOTAGE, PER CAPITA ON AVERAGE ACROSS THE STATE OF TEXAS, FOR LIBRARIES AND COMMUNITIES OF YOUR SIZE, IT'S ABOUT 0.52FT■!S PER CAPITA. AND REMEMBER, YOU ARE AT 0.3. WHEN WE BEGAN THIS PROCESS, THE LIBRARY AND THE TOWN HAD A GOAL OF HITTING THE MEDIAN AMERICAN LIBRARY ASSOCIATION GOAL OF AN ENHANCED LIBRARY AT 0.8FT■!S PER CAPITA.O LOOKING DOWN THE 0.8FT■!S PER CAPITA, YOU CAN SEE BY BUILD OUT, YOU'LL NEED ABOUT 61 OR 62,000FT■!S. IF WE INCLUDE THE POPULATION OF ARTESIA, YOU'RE AT ABOUT 68,000FT■!S. WE RECOGNIZE THAT ARTESIA IS NOT PART OF THE TOWN, THAT THEY ARE A MUD DISTRICT, BUT THEY ARE REALLY LARGE USERS OF THE LIBRARY. AND SO THE QUESTION IS, HOW DO WE ACCOMMODATE THEIR USERSHIP OF THE LIBRARY? SO THAT'S THE DATA PORTION FOR THE RECOMMENDATIONS. WE TAKE ALL OF THE INPUT THAT WE GOT FROM THE COMMUNITY, ALONG WITH THE BENCHMARKS AND THE STANDARDS, THE DATA, AND COME UP WITH RECOMMENDATIONS. SO WE FORMED SOME OPINIONS ABOUT SHORT TERM ACTIONS. THE FIRST ONE MIA TALKED ABOUT EARLY AS A GOAL WAS FORMING A FOUNDATION. AND SO THAT IS A SHORT TERM, EASILY ACHIEVABLE GOAL. WE TALKED ABOUT EXPANDING ACCESS AND PROGRAMING. SO LOOKING AT THE COLLECTION SIZE, ARE THERE WAYS TO FIT MORE OF THE COLLECTION ON SITE? ARE THERE POSSIBILITIES FOR EXPANDING MOBILE OUTREACH? THE LIBRARIES WE TALKED ABOUT IS ALREADY EXTENDING THEIR HOURS TO BE MORE ACCESSIBLE. WE CAN INCREASE THE NUMBER OF PUBLIC COMPUTERS BY HAVING A VENDING MACHINE WITH LAPTOPS, SO IT DOESN'T TAKE UP A LOT OF PLACE SPACE. PEOPLE CAN SIT ANYWHERE IN THE LIBRARY IF THEY CAN FIND A SEAT, AND THEN OPERATIONAL ENHANCEMENTS TO START EXPERIMENTING WITH SELF-CHECK SO STAFF CAN DO OTHER THINGS LIKE STORYTIMES. AND THE PICTURE THAT YOU SEE IS THE LIBRARY HOLDS LOCKER AT THE NEWLY OPENED CEDAR PARK LIBRARY, WHERE PEOPLE CAN PUT BOOKS ON HOLD ONLINE AND THEY CAN PICK THEM UP ANYTIME, SIMILAR TO AN AMAZON LOCKER. EXTENDING SERVICES WITHOUT EXTENDING LIBRARY HOURS AS ANOTHER OPPORTUNITY. SO THE LONG TERM RECOMMENDATIONS WE'VE COME UP WITH TWO OPTIONS FOR EXPANDING THE FACILITY. THE FIRST IS A 72,000 SQUARE FOOT

[00:45:04]

THE PROGRAM FOR 2033 STILL HITS ALL OF THE TOP TEN LIST. IT JUST MAKES THEM SMALLER. THE COLLECTION GOES FROM THE EXEMPLARY LEVEL TO ENHANCED, AND SEATING GOES FROM FIVE SEATS PER THOUSAND TO THREE SEATS PER THOUSAND. THE COST? SO WE'VE PULLED COST INFORMATION FROM SOME OF THE RECENT LIBRARIES THAT WE'VE WORKED ON, AND LOOKING AT CONSTRUCTION COSTS CAN SOMETIMES BE MISLEADING, BECAUSE WHAT IS INCLUDED AND WHAT IS NOT. AND SO THERE ARE SOME ASTERISKS ON SOME OF THESE. FOR EXAMPLE, ANNA IS THE LOWEST COST PER SQUARE FOOT, BUT PARKING WAS PICKED UP BY ANOTHER BUDGET IN THE CITY. AND THE ECONOMIC DEVELOPMENT CORPORATION PITCHED IN $4 MILLION FOR THE PLAZA CONSTRUCTION. AND SO THE SITE WORK ISN'T INCLUDED IN THAT PROJECT. THE SAME IS TRUE FOR CEDAR HILL. THAT'S THE LIBRARY IN A PARK. AND SO THE PARK WAS IN ALL OF THE SITE. WORK WAS IN ANOTHER BUDGET, BUT OUR BEST GUESS AT A COST ESTIMATE FOR YOU AT THIS POINT IS A RANGE BETWEEN 714 AND $782 A SQUARE FOOT. AND THEN LOOKING AT TOTAL PROJECT COST. SO WE DID NOT INCLUDE THE COST OF LAND IN EITHER OF THESE OPTIONS. BUT CONSTRUCTION FOR THE FULL BUILD OUT IS 50.7 MILLION. THERE ARE SOFT COSTS OF FURNITURE DESIGN, ENGINEERING, PRE-CONSTRUCTION FEES AND DIRECT COSTS FOR THINGS LIKE AUDIO VISUAL TECHNOLOGY, TESTING AND OTHER ITEMS. FOR TOTAL PROJECT COSTS OF 64.4 MILLION. AND THEN YOU'LL SEE ON BOTH OF THESE, BELOW THE LINE IS THE ADDITIONAL COSTS OF THE COLLECTION EXPANSION. AND THIS IS BELOW THE LINE BECAUSE THAT TENDS TO HAPPEN NOT IN ONE BIG CHUNK, BUT SPREAD OUT OVER YEARS, SO THAT ALL OF YOUR COLLECTION ISN'T THE SAME AGE AT THE SAME TIME. OPTION TWO. OUR ESTIMATE IS 39.1 MILLION FOR CONSTRUCTION. AND THEN COSTS FOR FFA, DESIGN, ENGINEERING, PRE CONSTRUCTION FOR TOTAL PROJECT COST OF 49.9 MILLION PLUS THE ONGOING BUDGET FOR THE COLLECTION. AND THEN JUST TO POINT OUT AT THE VERY BOTTOM WHAT OUR PARTNERS IN THE CONSTRUCTION INDUSTRY ARE TELLING US IS THAT CONSTRUCTION COSTS HAVE SLOWED DOWN IN THEIR ESCALATION, BUT IT IS STILL HAPPENING AT ABOUT 6% PER YEAR. AND SO THAT'S SOMETHING TO KEEP IN MIND DURING THE PLANNING PROCESS. AND THESE ARE NUMBERS BASED ON $2,025. THE NEXT STEPS. SO TODAY WE'RE PRESENTING TO YOU ALL THE MASTER PLAN. THERE IS A PART TWO OF THIS OF DETAILED SPACE PROGRAMING AND CONCEPT DESIGN THAT COULD RESULT IN BEAUTIFUL IMAGES FOR A BOND CAMPAIGN THAT IS ABOUT A FIVE MONTH TASK BOND APPROVAL THAT PACKAGE PLANNING TO HAVE THAT DONE BY JULY, BOND ELECTION IN NOVEMBER, AND THEN BETWEEN 10 AND 12 MONTHS FOR DESIGN AND 16 AND 18 MONTHS FOR CONSTRUCTION, DEPENDING ON THE OPTIONS SELECTED FOR A TOTAL DURATION. IN THE BEST CASE SCENARIO, IF WE

[00:50:06]

PRETTY SOON AFTER THAT, YOU WOULD NEED TO START THINKING ABOUT WHAT AN EXPANSION WOULD LOOK LIKE ON THAT BUILDING TO MEET YOUR NEEDS. WITH THAT, WE OPEN IT UP FOR QUESTIONS. THANK YOU VERY MUCH. WE APPRECIATE IT. AND FOR THE TOURS THAT WE DID, THOSE WERE IMPRESSIVE LIBRARIES.

SO THANK YOU. WE'LL GO AND OPEN UP FOR QUESTIONS. AND WE'LL START WITH THE DEPUTY MAYOR PRO TEM. I DON'T HAVE A LOT OF QUESTIONS. I NOTICED IN THE REPORT THAT MOST ADULT USERS OF OUR LIBRARY HAS IT'S SOMETHING LIKE 60% USE DIGITAL. SO TO ME, THIS PLAN IS A LITTLE BIT IT'S UNREALISTIC IN THE SQUARE FOOTAGE OF WHAT WE WOULD BUILD HERE. I THINK WE NEED TO BE LOOKING MORE IN THE 30 TO 35,000 SQUARE FOOT RANGE. I THINK THAT TECHNOLOGY IS THE ROLE OF THE DAY. YOU KNOW, WHEN I WAS IN THE LIBRARY DOING RESEARCH FOR COLLEGE, WE WENT AND DID THE CARD CATALOG FOR OUR MEMBERS THAT YOU LOOK UP THE NUMBER, YOU GO TO THE BOOKSHELF, RIGHT. THE DECIMAL SYSTEM. CORRECT. SO NOW NOW EDUCATION IN THE LIBRARY IS HOW DO WE SEE, YOU KNOW, HOW DO WE LEARN WHAT AI IS DOING. HOW HOW CAN WE DETERMINE WHAT'S REAL AND WHAT'S NOT REAL. THOSE ARE THE FUTURE ITEMS FOR THE LIBRARY, NOT NECESSARILY A OVERLY LARGE PHYSICAL COLLECTION. WHEN WE LOOKED AT ARLINGTON IS 60,000FT■!S. WE, AL THE ONES OF US ON THE TOURS FEEDBACK WAS IT WAS WAY TOO BIG. IT WAS VERY EMPTY. I HAVE A CONCERN FOR SAFETY IN THAT KIND OF THING. THE AMOUNT OF STAFF THAT YOU WOULD HAVE TO HAVE TO WATCH, THAT AMOUNT OF SPACE IS NOT NOT GOING TO HAPPEN HERE. WE CAN'T AFFORD IT. SO MY RECOMMENDATION WOULD BE TO COME UP WITH SOME KIND OF AN OPTION THREE BEFORE WE PASS A MASTER PLAN AND APPROVE A MASTER PLAN.

I COULD NOT VOTE FOR THIS. I DON'T THINK IT'S REALISTIC AT ALL THAT WOULD THAT WOULD SHRINK DOWN THE FOOTPRINT OF IT, USE THE SPACE MORE WISELY AND THINK ABOUT TECHNOLOGY MORE. SO THAT'S MY FEEDBACK. YOU'RE LOOKING AT AT WHAT YOU HAD THERE. MY QUESTION REALLY IS ABOUT HOW HOW DID YOU COME UP WITH THE COMPARISON CITIES? BECAUSE IN SOME SITUATIONS THEY'RE NEIGHBORS. AND THEN IN OTHER SITUATIONS THEY'RE KIND OF THE SAME AS POPULATION. BUT BUT YOU HAVE BOTH. SO WHAT WAS THE WHAT WAS YOUR CRITERIA IN PICKING THOSE? IT WAS A COMBINATION OF THOSE EXACT ITEMS. WHAT DO YOU WHAT DOES A TOWN TYPICALLY COMPARE ITSELF TO? WHICH OF THOSE MADE SENSE IN TERMS OF COMPARING THE LIBRARIES? WHICH COMMUNITIES HAVE A SINGLE OUTLET WHICH ARE RAPIDLY GROWING? SO IT WAS A COMBINATION OF ALL OF THOSE ITEMS FOR THE COMPARISON, IS THERE SOMEONE YOU THINK IS MISSING OR. NO, IT'S JUST THAT WHEN, YOU KNOW, I COULD SEE A POPULATION EQUIVALENT TO RIGHT, SO I COULD I CAN UNDERSTAND THAT. AND I THINK THOSE NUMBERS WOULD MAKE MORE SENSE. BUT THEN WHEN YOU ADD MCKINNEY AND FRISCO INTO THAT, THEN YOU'RE KIND OF I, IN MY OPINION, KIND OF SKEWING THE COMPARISONS. SO IT'S JUST I WAS I WAS JUST CURIOUS AS TO HOW SOME OF THOSE BIGGER CITIES GOT THROWN IN THERE WITH SOME OF THE SMALLER CITIES. THAT AND I GET THAT THE SMALLER CITIES ARE KIND OF LIKE US, BUT THEY'RE PRETTY FAR AWAY. SO AND MAYBE IT'S THE SAME, KIND OF THE SAME TYPE OF TOWN THAT MAYBE THAT WE'RE, WE'RE TRYING TO BE OR WOULD LIKE TO BE. AND SO MAYBE THAT'S WHY THEY WERE SELECTED. BUT I'M JUST THAT'S, THAT WAS I WAS KIND OF PIQUED MY CURIOSITY. THERE IS A LOT OF DISCUSSION AROUND FRISCO AS AN ASPIRATIONAL CITY. HOWEVER, WHEN YOU LOOK AT THE NUMBERS, IT'S ALL PER CAPITA. AND SO THE COMPARISONS EQUAL THEMSELVES OUT. SO EVEN THOUGH FRISCO'S POPULATION IS MUCH HIGHER, THE PER CAPITA NUMBERS STILL ARE RELEVANT. MARIO, DO YOU HAVE A COMMENT? YES, SIR. MAYOR.

COUNCIL, THE CITIES THAT THAT WERE ANALYZED, THOSE ARE OUR COMPARABLE CITIES THAT WERE APPROVED BY THE FINANCE COMMITTEE. SO WHEN WE COMPARE WHETHER IT'S POLICE, FIRE, SALARIES, ALL THOSE THINGS, I MEAN, SO IT'S ANNA. SALINA, ALL OUR, ALL THOSE ADJACENT CITIES, EVEN EVEN FRISCO AND THAT ARE MUCH BIGGER THAN US. YOU ALL, YOU ALL DIRECTED US TO INCLUDE THOSE ADJACENT COMMUNITIES, INCLUDING CITIES LIKE KELLER, ANNA, LARAMIE AND COPPELL. SO

[00:55:05]

AND I THINK THAT THERE'S I VALUE THE LIBRARY AND I VALUE THE PROCESS. AND I'M HAPPY THAT WE DID IT. AND WE'RE GOING THROUGH ALL THIS AND THAT. WE'RE GETTING OUR COMMUNITY IMPACT. BUT WHEN I IF WE'RE NOT WEIGHING IT AGAINST ALL THE OTHER COMPETING INTERESTS THAT WE HAVE IN THE NEAR TERM, THEN WE'RE SKEWING TOWARDS THE WORK THAT WE'VE JUST RECENTLY DONE, IF THAT MAKES SENSE. LIKE, YOU KNOW, YOUR WORK IS COMPLETE OR COMING TO AN END HERE IN THIS PIECE OF IT. AND SO IT'S FRESH IN OUR MINDS. I'M NOT SURE IT'S HOW IT WOULD RANK OUT IN THE OVERALL SCHEME OF THINGS, WHEREAS IF WE HAD OTHER OPTIONS, IT MAY FIT MORE INTO SOMETHING THAT WE COULD DO. YOU KNOW, MORE RECENTLY, WHETHER OR NOT IT'S JUST A LAND ACQUISITION OR OTHER PIECES OF IT TO PLAN FOR THE FUTURE. SO I IT FEELS, YOU KNOW, THESE ARE THE DATA POINTS THAT WE NEED TO KNOW. IT'S JUST WHETHER OR NOT WE FEEL LIKE WE CAN DO THAT, YOU KNOW, AND I DO COMMEND YOU FOR PROVIDING ALL THE EXAMPLES AND TAKING US ALL THROUGH, BECAUSE I THINK FOR US IT'S A GOOD REFERENCES AND IT'S VERY FAMILIAR TO ALL OF US BECAUSE I THINK, YOU KNOW, ALL THE COUNCIL MEMBERS HAVE BEEN INVOLVED TO SOME EXTENT. SO THANK YOU FOR DOING THAT. I'M JUST KIND OF ECHOING THE OTHER SENTIMENTS. I'M JUST THINKING ABOUT THE NUMBERS IN MY HEAD AND, AND HOW DO WE GET THERE AND HOW DO WE PROGRESS WITHOUT BEING KIND OF STALEMATED BY THE LARGE STICKER SHOCK THAT WILL ONLY GET BIGGER, I KNOW THAT. YEAH. FIRST OFF, I WANT TO THANK YOU GUYS FOR THE EFFORT. IT'S A LOT OF WORK. I MY GRANDBABIES ARE POWER USERS OF THE LIBRARY, AND SO LIBRARIES ARE PASSIONATE FOR US.

I DO AGREE WITH COUNCILMAN BARTLEY'S STATEMENT ABOUT THE DIGITAL VERSUS THE COLLECTION.

OUR USAGE TODAY SHOWS THAT THERE'S A DEMAND FOR THE FOR THE DIGITAL. SO I'M GLAD THAT WE HAVE THAT BALANCE. OBVIOUSLY, WITH THE LARGER IN-PERSON COLLECTION, YOU NEED MORE SQUARE FOOTAGE. DID WE LOOK AT A HYBRID OPTION? YOU KNOW, I KNOW THAT, YOU KNOW, THE CHARTER WAS GOING TO FIND WHAT WE NEED. WAS THERE AN OPTION WHERE, YOU KNOW, THERE'S FACILITIES FOR MAYBE RENOVATION THAT WE COULD UTILIZE FOR, FOR DIGITAL OR FOR, I FORGET WHAT YOU CALL IT, LIKE HIGH TECH, HIGH TOUCH OR SOMETHING LIKE THAT. DO WE LOOK AT THAT? SO WE DID LOOK AT THE COLLECTION DIVIDED OUT INTO PHYSICAL AND DIGITAL. SO WE WERE LOOKING AT REBALANCING A LITTLE BIT OF HAVING 70% PHYSICAL BECAUSE THE COMMUNITY INPUT TALKED A LOT ABOUT PHYSICAL BOOKS AND 30% DIGITAL. AND THEN THE OTHER WAY WE LOOKED AT THE COLLECTION NUMBERS WERE ABOUT

[01:00:04]

THANK YOU. ALL RIGHT. THANK YOU. THANK YOU FOR THE REPORT. IT WAS GOOD. INTERESTING READING. I'M GOING TO GO. SOME SPECIFICS, JUST QUESTIONS. GARY, YOU STARTED AT THE BEGINNING WITH THAT. WE'RE SEVERELY UNDERSIZED. YET ON THE FIRST CHART THAT WE SHOW, WE'RE AT 0.3 PER CAPITA, WHICH IS THE STATE AVERAGE. RIGHT. AND SO ARE YOU USING THAT UNDER THE ENHANCED VERSION? IS THAT WHAT YOU'RE GETTING AT OR JUST I THINK MY COMMENT THERE IN THE BEGINNING IS JUST THAT OVERALL THAT WE'RE ALREADY WE'RE ALREADY REALLY KIND OF PRESSED TO MEET ACCREDITATION STANDARDS.

AND IT'S JUST GOING TO GET IT WILL JUST HELP ME UNDERSTAND IS THAT ON THE PHYSICAL, THE COLLECTION SIZE, THAT'S THE ISSUE OR THE BUILDING SIZE? EVERYTHING. BOTH. IT'S BOTH, BOTH THINGS WHERE WE'RE REALLY BECOMING. PRESTON. SO I TRIED TO CLICK CLICK ON THE LINK IN THE REPORT THAT SAYS WHERE TO GO FOR THE STATE STANDARDS. AND IT DIDN'T ON MY COMPUTER. IT DID NOT WORK. OKAY. SO I JUST SO HELP ME UNDERSTAND WHAT IS. SO YOU'RE SO I DIDN'T KNOW WHAT I WAS THE RIGHT STANDARD WAS GOING TO BE FOR THAT. SO RIGHT. BECAUSE THEN LATER ON IN YOUR IN THE REPORT, THE SLIDE ON PAGE 44 SAYS THE STATE AVERAGE IS 0.52 PER CAPITA. BUT WE ON THE FIRST SLIDE IT'S 0.3. SO I WASN'T SURE WHICH ONE'S THE RIGHT ANSWER ON THEM. RIGHT. SO MAUREEN DO YOU WANT TO CLARIFY THAT FOR ME? OKAY. SO POINT THREE IS THE AVERAGE ACROSS ALL SIZE COMMUNITIES, 0.52 IS THE AVERAGE OF YOUR SIZED COMMUNITY. THAT'S THE DIFFERENCE OKAY OKAY. AND I'M SORRY THAT THE LINK DIDN'T WORK. THE STATE IS IN THE MIDDLE OF UPDATING THEIR STANDARDS. AND SO I BET WE HIT A SWEET SPOT OF PROBABLY. YEAH. SO I WAS ACTUALLY JUST CURIOUS. I WAS GOING TO GO LOOK AT IT. SO I WILL ALSO I WILL ECHO WHAT SOME OF MY PREDECESSORS AND TEAMMATES HAVE SAID. I, I DON'T KNOW WHAT PERCENTAGE OF PEOPLE ARE NOT FROM THE TOWN OF PROSPER THAT USE US, BUT THIS IS A VERY, VERY, VERY EXPENSIVE PROJECT AND I WOULD NOT CONSIDER THEM IN MY USER FORECAST. SO PERSONALLY, I DON'T KNOW WHAT THE RIGHT ANSWER IS, BUT I WOULD NOT. SO THEN WHEN WE GET TO THE SIZE OF THE BUILDING, IF WE USE THE 0.6 VERSUS 0.9, AND YOU MULTIPLY THE 77,000 VERSUS THE 85,000, THAT'S A BIG, BIG REDUCTION IN THE SIZE OF THE BUILDING. SO THAT'S ONE OF THE THINGS COUNCIL MEMBER BARTLEY WAS KIND ENOUGH TO BRING UP THE FACT THAT THE SALINA.

LIBRARY IS BEING BUILT, BUT IT'S ONLY 26,000FT■!S AND THEY WILL E MUCH BIGGER ENTITY. SO THAT'S PHASE ONE OF THEIR PROJECT. THE ENTIRE BUILDING IS PLANNED TO WITHIN TEN YEARS, BE THE ENTIRELY THE LIBRARY. SO 110 ZERO ZERO ZERO SQUARE FEET OF THAT BUILDING WILL EVENTUALLY BE THE LIBRARY. SO THEY'RE LOOKING AT IT IN TERMS OF BUILDING A NEW CITY HALL. THEY HAVE CITY HALL STAFF IN IN THAT SAME BUILDING FOR NOW. YEAH. LIKE TRAILERS. YEAH. YEAH. SO THAT'S THEIR PHASE PROJECT. SO THAT'S PHASE ONE OF THEIR MASTER PLAN. SO COUNCIL MEMBER ANDRUS MENTIONED POINTED OUT ALSO THAT THE EIGHT ACRES OF LAND HERE IN THE DOWNTOWN AREA, THAT IS VERY DIFFICULT TO COME UP WITH AT ALMOST ANY PRICE. SO JUST HAVING EIGHT ACRES SO THAT THAT IN AND OF ITSELF DRIVES THE DESIGN. SO I WOULD BE VERY LEERY OF MOVING FORWARD WITH THE CURRENT PLAN.

IT JUST DOESN'T INCLUDE ANY COST OF LAND. I'M GOING TO GIVE A PERSONAL THING ON IN IN THE IN

[01:05:07]

AND AGAIN, I KNOW YOU'RE NOT YOU'RE NOT READY TONIGHT AND WE KNEW YOU WOULDN'T B READY FOR TT MEETING, WE UNDERSTAND THAT. BUT IT'S NOT JUST ABOUT IT IS ABOUT FACILITIES. BUT IT'S NOT JUST ABOUT FACILITIES. IT'S ABOUT OPERATIONS. LOOKING AT HOURS, LOOKING AT WHAT CAN WE DO TO ACCOMMODATE AND MEET THE NEEDS OF THE COMMUNITY AS THEY ARE TODAY. BECAUSE WHILE IT IS A MASTER PLAN, LOOKING INTO THE FUTURE, IT IS SOMETHING THAT WE NEED TO START WORKING ON NOW IN THE NEAR TERM THROUGH THE BUDGET PROCESS. AND SO REALLY, WE'LL COME BACK TO YOU WITH SOME OPTIONS, SOME ADDITIONAL OPTIONS TO LOOK AT. BUT ULTIMATELY, WHAT WE WOULD REQUEST IS THAT YOU ADOPT A MASTER PLAN, THAT IT THEN GETS FORWARDED TO THE BOND COMMITTEE, BECAUSE THE THINGS THAT COUNCILMEMBER KERN AND ANDERSON, SOME OF THE OTHER ONES THAT YOU SAID, IT'S NOT THAT ULTIMATELY YOU ALL ARE GOING TO SAY WHAT GOES ON A POTENTIAL BOND, BUT IT REALLY, AGAIN, JUST FOR THE REASONS THAT YOU PUT A BOND COMMITTEE TOGETHER, IS TO REVIEW AND PRIORITIZE WHETHER IT'S A LIBRARY FACILITY OR A REC FACILITY OR PARKS FACILITIES AND ROADS AND ROADS AND OTHER THINGS

[01:10:05]

AND IT WAS VERY EYE OPENING TO, TO SEE. SO AT THE END OF THE DAY, MUNICIPAL EXCELLENCE IN ALL AREAS. THIS IS THIS WILL BE A EXCELLENT FACILITY WHATEVER SIZE WE END UP AT. SO I LOOK FORWARD.

MAY I, MAY I INTERJECT ONE THING AND I DON'T NECESSARILY DON'T NEED TO DO THAT IN PUBLIC. BUT IF THERE ARE SOME THINGS IN THE DETAILS AGAIN, IN THE LAST 2 OR 3 SLIDES OF YOUR SLIDE DECK, OR IN THE REPORT WHERE IT SHOWS SOME OF THE SPECIFICS, AND I KNOW WE'RE LOOKING AT SOME REDUCTIONS, BUT IF THERE ARE SOME THINGS THAT WE KNOW THAT YOU ALL SEE AS A GROUP, AND AGAIN, YOU DON'T HAVE TO DEBATE THIS, YOU KNOW, PRIVATELY. BUT IF YOU HAVE SOME STRONG FEELINGS ONE WAY OR THE OTHER, THAT, HEY, THESE ARE SOME THINGS THAT NEED TO BE REMOVED, WHETHER IT'S THE GAMING, DEDICATED GAMING SPACE OR USE SOME THINGS WE'VE GOT TO ABSOLUTELY KEEP, IT'D BE GOOD TO HAVE THAT INPUT FROM YOU, AND YOU'RE WELCOME TO EMAIL ME AND COPY ROBIN BATTLE AND GARY. SO I DON'T WANT US TO COME BACK AND LIKE, WELL, YOU ADDED THIS, YOU KEPT THIS ROOM AND WE DIDN'T WANT THAT. WELL, I JUST WOULD LIKE TO HAVE THAT FEEDBACK ON THE FRONT END AS BEST WE CAN SO THAT WE CAN MAKE SURE THAT WE'RE MEETING THE EXPECTATIONS OF THE TOWN COUNCIL. THE OTHER THING, TOO, THAT I, YOU KNOW, THIS IT'S NEW FOR US TO HAVE A FOUNDATION. WE HAVEN'T HAD THAT YET. SO, YOU KNOW, I THINK PART OF THE FEEDBACK FROM STAFF WOULD BE HOW MUCH, HOW MUCH OF THE COST COULD POTENTIALLY BE DEFRAYED FROM A FOUNDATION AND BEING ABLE TO RAISE MONEY. AND I DON'T NECESSARILY MEAN MAYBE NOT THE BUILDING, THE PHYSICAL BUILDING, BUT, YOU KNOW, SOME OF THE OTHER EXPENSES, THE ANCILLARY EXPENSES THAT WE THAT WE'VE BEEN TALKING ABOUT BECAUSE, YOU KNOW, MY CONCERN WITH REDUCING THE COST OF THE FOOTPRINT IS THE BOND. I MEAN, IF, AS COUNCILMAN KERN SAID, IF YOU GO TO A BOND COMMITTEE AND SAY HALF YOUR BOND IS GOING TO BE ONE PROJECT, THEY'RE GOING TO EXIT IMMEDIATELY, I MEAN, IT'S NOT GOING TO HAPPEN. SO AND THAT'S WHAT I'M TRYING TO GET TO A PLACE WHERE, YOU KNOW, DO WE HAVE SOME FOUNDATION DOLLARS THAT WILL COME ALONGSIDE, CAN WE CAN WE SORT OF PHASE IT TO WHERE WE CAN ACTUALLY GET SOMETHING DONE RATHER THAN WAITING FOR THE NEXT BOND, WHICH IS GOING TO BE, YOU KNOW, SEVEN YEARS FROM NOW.

SO, YEAH. OKAY. OKAY. ANY OTHER COMMENTS? THANK YOU VERY MUCH. YEAH. THANK YOU ALL SO MUCH. WE

[10. Consider and act upon awarding RFP 2025-02-B Construction Manager-At-Risk for the Public Works and Parks Service Center to Byrne Construction Group for $1,204,986; and authorizing the Town Manager to execute documents for the same. (CE)]

[01:15:01]

ARE THOSE OTHER MUNICIPALITIES OR IT'S JUST WHOEVER THEY'VE WORKED FOR THAT THEY PROVIDE.

MOST OF THESE HAVE WORKED AT MUNICIPALITIES. SO WE DID GET REFERENCES. I WILL SAY THERE ARE A COUPLE THAT DID MORE PRIVATE SECTOR WORK OR SCHOOL DISTRICT WORK. SO IT COULD BE THOSE AS WELL. SO. I KNOW I'VE ASKED THIS BEFORE, BUT MAYBE YOU COULD JUST KIND OF SHARE WITH EVERYBODY.

AGAIN, WITH REGARD TO THE ONE CATEGORY ON THE MATRIX WITH SIMILAR EXPERIENCE, I KNOW THAT THERE WASN'T AN PROBABLY NEED JUST TO RESHARE THIS, BUT THERE WASN'T A LOT OF DIFFERENCE BETWEEN THE STYLE OF CONSTRUCTION OR CONSTRUCTION OF VARIOUS COMMERCIAL BUILDINGS.

THIS WOULD NOT BE DIFFERENT. CAN YOU SHARE AGAIN WHAT? WHY THAT IS DIFFERENT BETWEEN VENDORS THERE? SURE. I THINK, YOU KNOW, TYPICALLY WE'RE GOING TO LEAN TOWARDS THOSE VENDORS OR FIRMS THAT HAVE MORE MUNICIPAL CONSTRUCTION EXPERIENCE. I WILL SAY THE TOP TWO HAD TOP 3 OR 4 HAD HAD BUILT MULTIPLE SERVICE CENTERS, OR AT LEAST ONE. A LOT OF THEM HAVE BUILT FIRE STATIONS, POLICE STATIONS, SO THEY UNDERSTAND THE, YOU KNOW, THAT WE HAVE CERTAIN REQUIREMENTS, YOU KNOW, AS YOU KNOW, ESPECIALLY IN PURCHASING AND SELECTION OF AND BIDDING REQUIREMENTS AND THINGS LIKE THAT. SO THAT DOES PROVIDE THEM SOME INSIGHT. AND THEN THEY UNDERSTAND THE TYPES, BECAUSE EVEN A PUBLIC WORKS SERVICE CENTER, WHILE IT'S NOT UNIQUE STRUCTURALLY AS FAR AS WHETHER IT'S A TILT WALL OR ANYTHING, BUT THERE ARE UNIQUE SERVICES PROVIDED. AND SO HAVING SOME OF THAT BACKGROUND DEFINITELY HELPS THEM UNDERSTAND TO GIVE, YOU KNOW, IF THEY'VE PARTICIPATED OR BEEN INVOLVED IN THAT TYPE OF PROJECT, TO GIVE US SOME FEEDBACK ON MAYBE WHAT MIGHT BE THE BEST VALUE TO MEET THE SAME CRITERIA, YOU KNOW, AS, AS WE CONSTRUCT. AND SO THERE'S MORE PROCESS THING, LET'S SAY PROCESS AND YOU KNOW, AND UNDERSTANDING THE SERVICES THAT ARE BEING PROVIDED. SO OKAY. THANK YOU. OKAY. MY I'M CONFUSED ABOUT THIS A LOT. AND BUT I WAS. THEY THE WAY THAT THE BIDS SPACED OUT THE DOLLARS THAT SUM UP. SO YOU KNOW LIKE A CONSTRUCTION FEE BEING 3% VERSUS TWO AND A HALF VERSUS TWO AND A QUARTER, AND FOR THEM ALL TO COME OUT WITHIN X DOLLARS, OR IS THERE MORE RISK ASSOCIATED WITH THE PERCENTAGE BECAUSE THERE THEIR PROPOSAL IS BASED ON SOME OTHER ASSUMPTION, OR ARE THEY ALL BASING THAT ON THE SAME CONSTRUCTION. THEY'RE BASED ON THE 15 MILLION. SO THAT THAT COMES OFF THAT $15 MILLION AMOUNT THAT THAT THE TOWN HAS SAID? WE ESTIMATE THE COST OF THE. OKAY. SO THAT OKAY, I JUST WANT TO MAKE SURE BECAUSE IT SEEMS WEIRD. IT'S LIKE, ARE THEY JUST INFLATING ONE OR THE OTHER? IT'S JUST AND YOU'LL SEE THE DIFFERENCE, ESPECIALLY AT THE GENERAL CONDITIONS IS FIXED AND THE AND THE PRE-CONSTRUCTION ARE FIXED. AND SO THE PERCENTAGES, YOU KNOW, ARE CHANGED. SO WHERE WHERE DO THEY FIND THAT THEY'RE GOING TO, YOU KNOW, YOU KNOW GET RECOVER THEIR, THEIR COSTS. YOU KNOW, WHERE THEY'RE OKAY. SO I WOULD LOVE TO HAVE SEEN SOME OF OUR LOCAL BIDDERS BE CHOSEN HERE. BUT I DON'T SEE IT SEEMS LIKE THE PROCESS HAS WORKED THE WAY IT'S SUPPOSED TO WORK.

THERE'S IT'S SO I DON'T SEE ANYTHING THAT OTHER THAN I ACCEPT A MOTION AT THIS POINT TO

[01:20:03]

NUMBER 202502B CONSTRUCTION MANAGER AT RISK FOR PUBLIC WORKS AND PARKS SERVICE CENTER TO BURN CONSTRUCTION GROUP FOR $1,204,986 AND AUTHORIZE THE TOWN MANAGER TO EXECUTE DOCUMENTS WITH THE SAME. THANK YOU. DO I HAVE A SECOND, SECOND, SECOND? ALL IN FAVOR? THE MOTION

[11. Discuss and consider Town Council Subcommittee reports. (DFB)]

[Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.]

[01:25:04]

[EXECUTIVE SESSION]

VERSUS THE TOWN OF PROSPER ET AL. PENDING IN THE 471ST JUDICIAL COURT OF COLLIN COUNTY, TEXAS AND ALL MATTERS INCIDENT RELATED THERETO. SECTION 551.074. DISCUSS APPOINTMENTS TO THE BOARD OF ADJUSTMENTS. CORRECTIONS. SORRY. ADJUSTMENTS. CONSTRUCTION BOARD OF APPEALS.

PROSPER. ECONOMIC DEVELOPMENT CORPORATION BOARD. COMMUNITY ENGAGEMENT COMMITTEE. DOWNTOWN ADVISORY COMMITTEE, LIBRARY BOARD, PARKS AND REC BOARD, PLANNING AND ZONING AND ALL MATTERS INCIDENT RELATED THERETO. TIME NOW 749. TH

* This transcript was compiled from uncorrected Closed Captioning.